Finding and filtering your documents in Produce

The Documents page lists the Produce documents you have access to, from your own work and, depending on your access, from your colleagues. Use it to find a document you worked on before, check its status, and pick it up again.

Open the Documents page

1. Open Produce.
2. In the left menu, select Documents.
3. To search, type part of the document name in the search box and press Enter.

Each document shows its status on its thumbnail, for example Ready or Pending review.

Choose whose documents you see

Use the owner filter above the list:

• All owners shows every document you have access to.
• Owned by me shows only your own documents.
• Owned by user lets you pick a person under Select users.

Filter by status, template and more

Select All filters to filter by Template, Type, Status, Tags, Last edited and Usage, then select Apply filters. Status lets you pick, for example, Ready, Pending review, In progress, Needs change or Rejected.

If no documents match, open All filters and select Reset all filters. To filter by business unit, see Filtering Produce documents by business unit.

Sort the list and change the view

Sorting and switching between Tiles and Table work the same way as on the Templates page. Documents can also be sorted by status, by who created them and by business unit.

Open a document

Select a document's name to open its details on the right.

• Edit opens the document in a new window so you can keep working on it.
• The Assets tab lists the document's files, for example a draft and a print quality PDF, each with its own download button. Download all sits at the bottom of the panel.

Related articles

• How do I find the right template in Produce?
• Filtering Produce documents by business unit
• Produce - Editing an existing document
• Produce - Doing bulk actions on multiple documents