We’ve introduced status categories to bring consistency and structure to how asset statuses behave across your organisation.
Status categories group individual statuses under a shared rule set. For example, statuses like In Review, Needs Approval, and Submitted may all fall under the Pending category.
This helps ensure predictable visibility, permissions, and workflows — even if status names differ across your teams or brands.
Place simple approval workflow
Within the place interface, you have access to a simple status workflow for uploaded assets.
This is ideal for straightforward asset approvals, allowing any Administrator to approve assets for broader company use.
By default, Place uses a "Submitted" to "Approved" workflow, but this can be tailored to fit your specific needs.
If you'd like assistance with customizing this process, please reach out to your Customer Success Manager (CSM).
How it works
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Asset Submission: Assets uploaded to Place are automatically set to Submitted, a status within the Pending category.
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Visibility: Only Administrators can view assets in the "Submitted" status.
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Approval Process: Administrators can filter assets by "Submitted" and review them for approval. Assets can be approved through switching the assets status to "Approved" with the assets editing window.
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Post-Approval: Once approved, assets will be available across the Place DAM platform.
Power-up your asset approvals with Plan
For industries that require more rigorous approval processes, connecting Place with Plan’s approval workflows is a powerful solution.
By integrating your Place archive with Plan’s approval workflow, you ensure that all assets — whether uploaded through your Point portal or directly into Place — go through the necessary approval steps before becoming available to your organization.
Key benefits
For Papirfly clients, having the option to apply approval workflows to some archives but not others will be particularly useful for:
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Regulatory environments: Ensuring compliance by having a mandatory approval process for all assets within sensitive archives.
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Brand governance: Guaranteeing that marketing teams only use pre-approved content in campaigns.
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Client-driven flexibility: Some archives can have strict workflows (e.g., legal documents), while others (like internal documents) might not require such oversight, offering the right balance between governance and flexibility.
How it works
1. Connect an Archive to an Approval Project
In Plan, create an approval workflow that suits your needs, then link the relevant Archive. You can set up multiple approval projects per archive, allowing users to select the appropriate workflow depending on the asset type or team.
For more details on setting up approval workflows, visit Getting started - Creating a new approval project
Note: Some user groups, like Administrators, can be exempt from the approval process via site administration settings.
2. Uploading Assets
Once connected, all users uploading assets into an Archive—whether through Place or Point—will have their assets processed through the linked Plan approval workflow.
To view assets awaiting approval via Plan, expand the relevant status category to see the individual statuses. You can then filter by specific statuses as needed. Once the connection is set up, Plan statuses will automatically sync and appear in Place.
For more information on how this setup can benefit your business, please contact your CSM.
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