Introduction

Approval Project Removal allows administrators to safely delete projects that are no longer needed. The feature ensures that no active approval processes are disrupted while maintaining integrity across related assets, documents, and templates.

This helps keep your approval environment clean and relevant without risking ongoing workflows.

How it works

Removal conditions

A project CAN be removed if:

• All linked materials are in:

  • Approved or

  • Rejected state

• Materials in Produce draft (in progress) do NOT block removal

A project CAN'T be removed if:

• Any material is in:

  • Pending review

  • Needs changes

In these cases:

• Removal option is disabled

• A clear explanation is displayed

What happens after removal

On Place assets

• Approved/Rejected assets remain unchanged

• References to the removed project are removed

On Produce documents

• Approved/Rejected documents remain accessible

• In-progress documents remain editable

• When requesting approval later:

  • Only active projects are available

  • Removed projects never appear again

On Produce templates

If linked to multiple projects:

• Removed project is simply detached

• Remaining projects stay available

If linked to only one project (the removed one):

• Template is automatically switched to No workflow state