Place - GDPR Sessions

Sessions are events or specific instances where a GDPR Form is used to collect consent — such as a photo shoot, video recording, or on-site event.

Sessions help you track where and when consents were gathered, who is responsible, and which form was used. They generate a dedicated link that can be shared or opened on a device (e.g., tablet or laptop), allowing participants to easily submit their consent on location or remotely.

Each session is tied to a specific form and includes extra context like the location, purpose, and contact details — helping you stay compliant while keeping records organised.

Session overview

• Name: Title of photo session. Click to view participants.
• Three dots (options): Display the QR code to scan for signing the session form. Edit: Edit the session settings, Delete: Delete the session.
• Search field: Search for the name of a photo session.
• + Create new session: Create a new session
  

Create new session

To set up a new session for collecting consents:

Access the Sessions Tab: Within the GDPR Manager, navigate to the Sessions section.

Initiate Session Creation: Click on the + Create New Session button in the upper right corner.

• At this point you can choose to create a new form, or select an existing form.

   

• To learn how to create a new form, visit this article 

Configure Session Details:

• • Session Name: Provide a descriptive name for the session.

  • Select Form Template: Choose the appropriate consent form template for this session.

  • Validity Period: Define how long the collected consents are valid.

  • Responsible Email: Enter the email address of the person overseeing the session. An email with the consent form link will be sent to this address.

• • Additional Information:

    • Purpose: Specify the reason for the session.

    • Location: Indicate where the session will take place.

    • Photographer: Name the photographer conducting the session.

1. Finalize and Send:

   • Review all session details.

   • Click Send to dispatch the consent form link to the responsible person’s email.