Place - Facial Recognition & GDPR consent management

Facial Recognition in Papirfly helps you identify individuals across your asset archives. Combined with consent management tools, it allows you to quickly locate, review, and update assets that require consent - saving time and reducing risk.

This guide shows how to manually work with recognized faces to streamline your GDPR consent process.

To learn more about how facial recognition works, read Place - AI Facial Recognition.

Filter by Recognized Faces

Start by narrowing down assets related to a specific individual.

1. Navigate to your archive
2. Open the AI Detection filter
3. Select the person’s name from the list of recognized faces
4. You’ll see all assets where this individual appears

Use this to audit all content where someone appears and verify if consent is present.

Identify Assets Missing Consent

This filter can be used in conjunction with, or as an alternative route to identifying assets without consent.

To find assets that haven’t been linked to a session:

1. Navigate to the GDPR filter
2. Use the Sessions Filter
3. Select “No session linked”
4. This will display all assets that currently do not have consent connected 

Bulk Tag Privacy Information

Once you’ve identified the relevant assets:
    1.    Select the assets in bulk
    2.    Click Edit > Privacy Information
    3.    Toggle on “This asset contains personal data”

This marks the assets as GDPR: Orange, which means they contain personal data but are not yet covered by a consent session. This ensures the assets are only viewable by administrators until all the adequate consent is gathered and attached, safeguarding the assets from being misused by others in the organization.

Attach Session & Person

Now, link the relevant session and person details to the assets:
    1.    In bulk edit mode, go to the Session field
    2.    Choose the correct session and associated person present in the assets
    3.    Save changes

Once linked & all consent is given, the asset will be marked as GDPR: Green, indicating it’s compliant and tied to a valid consent session. If also approved, it will now be available in your archive for others to view and see.