Introduction
The Relaxed Approvals Workflow are focused on a more flexible way to manage approvals, allowing teams to adapt to changes even during ongoing review processes.
In many cases approval workflows follow a strict structure - materials could only be updated in specific states, and once approved or rejected, they were final. But in specific customer cases, both Initiators and Approvers gain the ability to react to new information in real time, without restarting work from scratch.
How it works
Workflow configuration
Each approval project now supports two workflow modes:
1. Strict Workflow (default)
Materials can only be updated in Needs change state that is set by an Approver
Approved or Rejected files are final - no reopening or restoring possible
2. Relaxed Workflow (new)
Relaxed workflow has to be set by Approval Administrator on approval project level.
Version updates
Produce documents can be edited and Place assets can receive new versions in states:
Pending review (new document that has not been yet reviewed by Approver)
Needs change (reviewed document with a feedback from an Approver
Approval workflow automatically restarts from Stage 1 after any update
Both Initiators and Approvers can change update the material
this is based on the already existing settings on each approval project level
to allow users edit material of other users, the Initiators can edit materials of others has to be enabled and specific users or users groups has to be set with this privilege
Documents restore
Produce documents that has been already Approved or Rejected can be restored.
New version of document is created and approval workflow restart from Stage 1.
Approved or Rejected Place assets still can't be restored
Only Approvers of specific document or Approval Administrators can restore review
Changes during approval process
Initiators can:
Open and edit documents or upload new asset version even in Pending review state
Make changes just like in Needs change state
When changes are saved:
A new version is created
Version appears in Plan Approvals
Status remains Pending review
Approval workflow restarts from Stage 1
Changes after approval process
Restore approval
Approvers can now reopen completed approvals from the review detail. Note: This is available only for Produce documents. Place assets can't be restored.
Available for:
Approved or Rejected files
Who can restore:
Any assigned Approver, or Approval Administrator
What happens after restore
A new version of the file is created
Status changes to Pending review
Approval workflow restarts from Stage 1
Previous versions, comments, and history are preserved
Produce integration updates
To support this flexibility:
Documents in Pending review are now editable directly in Produce Launcher
Editing behavior is consistent with Needs change state
Approval logic is now fully version-based, ensuring all updates are tracked and reviewable
Comments
0 comments
Please sign in to leave a comment.