Plan Approval - Produce video approvals

Introduction

Produce Video Approvals enables structured review and approval workflows for video content created in Produce, using the same approval capabilities already available for graphics and print documents in Plan.
It allows teams to:

• Collect feedback collaboratively

• Annotate directly on video timelines

• Review multilingual subtitles

• Track approval status and history across the content lifecycle

• Integrated reporting through Prove ensures full visibility of video review activity.

How It works

Submitting a video for Approval

Preconditions:

• Template must have Advanced workflow enabled

• Template must be linked to a Plan Approval project

Steps:

1. Create and save your video in Produce Editor.

2. In Produce Launcher, export your video → an .mp4 file is generated.

3. Send the exported video to Plan Approvals.

4. The video status changes to Pending Review.

💡Tip: You can track approval status updates directly inside Produce.

Produce video submitted to an approval

Reviewing a video in Plan

Once sent, reviewers can:

• Watch the video using the built-in player with timeline scrubber

• Add time-stamped comments and XY annotations

• Toggle and review subtitles in multiple languages

• Change status to Need changes, Approved, or Rejected

Produce video being reviewed in Plan Approvals

Handling Changes & Versions

If a video is marked Need changes:

1. The creator reopens it in Produce Editor (via Plan or Launcher link).

2. Edits are saved → creating a new version (overwriting the original).

Reviewers can see and compare all historical versions in Plan Approvals.

Subtitles

• Subtitles are created in Produce Editor.

• During review, subtitles appear as overlays in Plan’s video player.

• Reviewers can toggle languages and comment on each version.

• Comments are stored per language to help track changes clearly.

Selecting subtitles version for video review in Plan Approvals